VaultStay

Loading your dashboard…

🌍 Built for International LLC Owners

Your US Business,
Always Compliant

Track your 183-day US presence limit, automate income reports, and never miss a tax deadline — all in one dashboard.

No credit card required
Cancel anytime
Stripe-secured payments
SOC 2 infrastructure
Days in US
47
136 days remaining
YTD Revenue
$84,200
↑ 18% vs last year
Compliance Score
97
Excellent standing
The Problem

Running a US LLC from abroad
is a compliance minefield

Most business tools are built for US residents. Non-residents face unique risks that spreadsheets can't catch in time.

⏱️

The 183-Day Trap

Accidentally crossing the substantial presence threshold turns you into a US tax resident overnight — with huge filing obligations you never planned for.

📋

Form 5472 & BOI Penalties

Foreign-owned single-member LLCs must file Form 5472. Miss it and the IRS levies a $25,000 automatic penalty — even on a $0-income LLC.

📊

Scattered Income Records

Come tax time, you're digging through Stripe payouts, PayPal exports, and bank statements — hoping you haven't missed anything the IRS cares about.

The Solution

Everything you need in one
compliance dashboard

Days In US — 2024
47 / 183
136 days remaining — on track
Jan 1183 days = IRS thresholdDec 31
🛡️ Presence Tracker

Never cross the 183-day line by accident

Log each US trip and VaultStay automatically tallies your IRS substantial presence count. Get alerts weeks before you approach the threshold.

Real-time day counter with visa-type awareness
Email alert at 120, 150, and 170 days
Pace projection — "you'll hit 183 by Oct 14"
Monthly Revenue — 2024
Jan
$6.1k
Feb
$7.0k
Mar
$8.8k
Apr
$10.1k
📊 Income Tracker

Your full financial picture, always up to date

Log monthly revenue and expenses in seconds. VaultStay calculates margins, spots trends, and auto-generates the income statement your CPA needs at year-end.

Month-by-month revenue, costs & net margin
One-click PDF & CSV export for your accountant
AI-generated executive summary with MoM trends
Filing Checklist — 2024
✓Form 5472 — Filed Apr 15
✓BOI Report — Filed Jan 1
✓Q1 Estimated Tax — Paid
!Q2 Estimated Tax — Due Jun 15
○DE Annual Report — Due Mar 2025
📋 Filing Checklist

Never miss a deadline with real deadline alerts

VaultStay generates your exact compliance checklist based on your state of incorporation, entity type, and income profile — with real IRS deadlines.

Form 5472, FBAR, BOI, state annual reports
Q1–Q4 estimated tax reminders via email
Check items off and share with your CPA
AI Summary — June 2024
Revenue was $10,100 in April, up 15% MoM. Net margin sits at 62%.
US presence is at 47 days — well within the 183-day limit. Estimated year-end projection: 94 days.
Compliance score: 97/100. File Q2 estimated tax by June 15 to maintain good standing.
🤖 AI Reports

Instant summaries your CPA can actually use

One click generates a structured 5-section business report — revenue trends, compliance status, cash flow, and forward-looking tax projections — powered by Gemini AI.

Structured executive summary + compliance narrative
Shareable CPA portal link — no login required
Monthly email digest with key metrics
Why VaultStay

Everything the alternatives miss

Feature VaultStay Spreadsheets Generic Accounting US Accountant Only
183-day presence counter✓Manual✗$200+/hr
Substantial presence alerts✓✗✗Reactive only
Form 5472 deadline tracking✓✗✗✓
BOI report reminders✓✗✗Sometimes
AI-generated income reports✓✗Basic✗
CPA share link (no login)✓Email PDF✗Phone call
Estimated tax reminders✓CalendarPartial✓
CostFrom $49/moFree (your time)$30–150/mo$200+/hr
Pricing

Simple, transparent pricing

Start free for 14 days. No credit card required.

Essentials
For solo founders with one US entity
$49
per month · billed monthly
183-day presence tracker
Monthly revenue logging
Filing checklist (5 items)
AI report (1/month)
PDF & CSV export
Most Popular
Professional
For growing businesses with a CPA
$99
per month · billed monthly
Everything in Essentials
CPA share link portal
Unlimited AI reports
Full filing checklist (8 items)
Priority email support
Agency
For accountants managing multiple clients
$299
per month · billed monthly
Everything in Professional
Up to 10 client entities
White-label PDF reports
Dedicated account manager
API access (coming soon)
2,400+
LLC owners tracked
$0
IRS penalties incurred by users
47
Countries represented
4.9★
Average user rating
"I almost hit 183 days in my second year. VaultStay's alert at 150 days made me book an early flight home. Worth every dollar."
A
Arjun M.
E-commerce founder · India
"My accountant loves the CPA share link. No more emailing spreadsheets — I just send her the link and she has everything she needs."
L
Luisa V.
SaaS founder · Brazil
"Form 5472 had a $25k penalty attached and I had no idea. VaultStay reminded me 60 days before the deadline. That's a 50x ROI on the subscription."
K
Kai T.
Consultant · Germany
FAQ

Common questions

What is the 183-day substantial presence test?
The IRS considers you a US tax resident if you spend 183 or more days in the US in a given year (using a weighted 3-year formula). Crossing this threshold triggers full US income tax obligations, not just on US-source income. VaultStay tracks this automatically so you never cross it unintentionally.
Do I need to file Form 5472 even if my LLC made no money?
Yes. A foreign-owned single-member LLC (treated as a disregarded entity) must file Form 5472 with a pro-forma Form 1120 every year, regardless of income. The penalty for missing it is $25,000 — automatically assessed by the IRS. VaultStay tracks this deadline and reminds you in advance.
What states are supported for the filing checklist?
VaultStay currently covers Delaware, Wyoming, Florida, Texas, Nevada, and New York — the most common states for non-resident LLC formation. Annual report deadlines are automatically calculated for your specific state and year.
Can I share my dashboard with my accountant?
Yes. Professional and Agency plans include a CPA Share Link — a secure, read-only portal your accountant can access without creating an account. The link expires after 30 days and can be regenerated anytime.
Is VaultStay a substitute for a US accountant?
No — VaultStay is a compliance tracking and reporting tool, not a tax preparation service. We help you stay organized and aware so that when you do work with a CPA, you have everything they need. We strongly recommend working with a qualified US tax professional for filings.

Start your free trial today

14 days free. No credit card. Cancel anytime. Join 2,400+ international LLC owners who stay compliant with VaultStay.

VaultStay
Features Pricing FAQ Sign In
© 2024 VaultStay. Built for international entrepreneurs. Not a substitute for professional tax advice.
🏦 VaultStay
Your US business, on autopilot

Set up your business

Tell us about your business to personalise your dashboard.

Business Revenue US Presence

Dashboard

0
Notifications
🎉 You're all caught up!

Good morning!

Loading your business data…

✓ Compliance OK 📅 0/183 Days 📦 Free Plan
Last updated —
—
Score
—
YTD Revenue
$0
Current year
— no data yet
Net Profit
$0
31% margin
— no data yet
Days in US
0
of 183 threshold
183 days remaining
Compliance Score
—
Calculating…
—
📈 Monthly Revenue
🛡️ Compliance Alerts
✅

All clear

No active compliance alerts.

🤖 AI Executive Summary
Not generated yet
Click "Regenerate" to generate your AI executive summary powered by Gemini.
📋 Recent Activity
📭

No activity yet

Your activity log will appear here.

📅 Upcoming Deadlines
📅

Loading…

Your filing deadlines will appear here.

Simple, transparent pricing

Everything you need to run your US business — from income tracking to AI-powered compliance.

🎁 14-day free trial on all plans — no credit card required
Monthly
Annual Save 20%
Essentials
$49 $49/mo
Billed $399/year · save $189
  • 1 business entity
  • 183-day real-time monitor
  • Annual filing checklist (Form 5472, state report & more)
  • Basic compliance alerts
  • Tax deadline reminders
  • Monthly revenue tracking
  • 14-day free trial
MOST POPULAR
Professional
$99 $99/mo
Billed $799/year · save $389
  • Everything in Essentials
  • Gemini AI deep-analysis reports
  • CPA-ready PDF exports
  • Share-with-CPA link
  • Full report history
  • Priority email support
Agency
$299 $299/mo
Billed $2,399/year · save $1,189
  • Everything in Professional
  • Multi-entity support (up to 5)
  • CPA portal (read-only link)
  • White-label PDFs
  • CSV data exports
  • Priority support (24hr SLA)
FeatureEssentialsProfessionalAgency
183-day real-time monitor✓✓✓
Annual filing checklist✓✓✓
Tax deadline reminders✓✓✓
Gemini AI executive reports—✓✓
CPA-ready PDF exports—✓✓
Share-with-CPA link—✓✓
Multi-entity (up to 5)——✓
CPA portal——✓
White-label PDFs——✓
SupportEmailPriority Email24hr SLA

Already have an account? Sign in

📊 Add Revenue

Pick a month, enter the revenue, and save.